Tips For Ensuring Your Corporate Event Runs Smoothly
Are you planning a corporate event? If so, then it’s important that your event runs smoothly so that your management and leadership skills look strong and you can be asked to run another corporate event in the future. In order to deliver something that is memorable and rewarding for your attendees, be sure that you are prepared to dedicate your resources to the event. Corporate events are a big deal and require time, creativity, and concentration.
Below are our top tips for making sure that your event runs glitch-free.
Many event leaders use ticketing services like EventBrite or Gather, and for good reason. These ticketing services have social and email integration and a user-friendly interface that makes it easy for people to order their tickets. To get people into your venue faster, it is important to allow multiple forms of ticket options, such as QR codes and online tickets.
Use project management software
It’s helpful to use a project management software program like Basecamp that allows you to communicate with others on the team. You should include clients in your communications so that you can ensure the information is reliable. When it’s time for your event, you’ll feel confident knowing that all of the details are taken care of.
Choose the right venue
Find the right event venue based on your preferences, needs, and location. Some of the hottest cities for trade shows include Chicago, Las Vegas, and Orlando. It helps to have a checklist to bring with you to each venue, so when the tours are complete you’ll have a side-by-side view of the different venues and their best features.
Hire entertainment to keep things fresh
You can’t expect people to sit in the same room all day, so you need to break up your event to keep things fresh. Consider hiring a guest speaker or hosting a workshop with hands-on activities. Have food and beverage options to keep guests comfortable. The more fun people are having, the longer they’ll stay and engage with your exhibitors.
Reach out to influencers
If you’re having guest speakers or special guests, send them a thank you package to let them know that you appreciate their efforts. It doesn’t have to be anything special – a box of dark chocolates shows your appreciation and gets exposure on social media. You can also reach out to other influencers in your industry and ask them to promote your event.
Planning a corporate event is a big responsibility, but when everything falls into place, it’s a great feeling to know that you’re the one behind it all. The more time you leave yourself to plan for the event, the more you can enjoy the process and ensure a smooth and successful delivery.